Financial details are extremely important to handle with excellent and clarity. ServiceReef provides powerful tools with simplicity of use. Let's review the features.
- Pay or Raise Funds - Do participants have to raise funds or pay for this opportunity? This first question determines if the financial tools need to be enabled or not. Most short term trips do require fundraising but you may also have a fee for local serving events to cover costs.
- Total Cost & Due Date - Here you enter the total cost of the opportunity and when the payment is due. This does not include the application fee from the previous page.
- Allow donations or not - For the most part you are going to allow for donations and fundraising but you can disable this for events where you have a charge but do not allow fundraising.
- Show total amount to be raised and balance - Let's fast forward for a moment. Each participant will be given their own personal fundraising page to send to donors and ask for funds. This page allows them to post photos, write their letter, post a video, and more. This question is asking if you want to show progress on those pages or not. Some organizations like to display this to show the public the goal while other organizations prefer not to show this so that participants could potential "over-fundraise" and potentially help others on the trip. Either way, you have the ability to manage this preference.
- Allow editing of personal fundraising page - so covered in the item above that each participant will receive a dedicated personal fundraising page. Most all organizations allow for their participants to manage these pages and messaging. You can choose to lock this down if you're working in a highly restricted area.
- Approve editing of personal fundraising pages - You may like to have something middle of the road from the above mentioned tool where you want to allow editing of these pages but you first want to approve. This may seem tedious but it's extremely important when working in restricted access areas.
- Default Personal Fundraising Text - this area can either be your default and set page text or it could be your guide for helping your participants build their fundraising letter. Just be sure to clarify as this is the text that will go live as soon as their fundraising page goes live.
- Milestones - Here you can enter various milestones for fundraising to help your participants know when certain fundraising goals should be met.
- Donations to Organization - Many organizations prefer to offer a general fund donation option for each opportunity. For example, each individual may need to raise $2500 for their trip but you also need $7500 for general supplies.
- Donation Deadline - Will there be a date that donations are no longer accepted for this opportunity? This can be prior to the opportunity start date or after. If so, enter the date that you want donations to expire (after this date, the donate button will no longer appear on the event page, nor on any individual participant page for this event). If not, please leave the space blank.
- Accounting Event Code
- What is an event code? Event codes are unique identifiers brought over from your accounting software and line item descriptors per project.
- Where do I get an event code? You will copy an event code from your accounting / donation / CRM management system and paste that code here in ServiceReef.
- What happens to the event code? Each donation will show association to an event code in your donation excel exports and the ServiceReef API.
- How does this help me? These event codes help you manage your internal records of donations to events and people for your internal financial management.
We will review financial management tools in other sections of tutorials and guides but for now these are our settings for setting up an event.